Tips and Tricks

A Closer Look at Lodgical Dashboard-Part 1

Lodgical Dashboard is an interactive display on the main screen of Lodgical Solution.  The home page includes information that pertains to the day to day operations of your property.  

Each editable field contains the ellipsis dots, which when clicked, reveal more options. Both the Emergency Contact and the Upcoming Events can be edited by clicking on the ellipsis.

  

The property layout shows occupancy of units based on reservations and the status of each.  There are 3 colors to reflect a vacant unit, a unit with an arrival for today, or a checked in reservation. 

 

          

 

When selecting the ellipsis on the right hand side of the property layout, you will have the option to show housekeeping.  The red dots reflect a dirty unit, or occupied and the blue show a vacant and clean unit.

 

                             

 

If you hover over the dot, it will give you the information which is shown in the screen pictures above.

If you are not set up with the property layout map, please call Bay Lakes at (920) 746-0606.

Read More

Transfer button in Lodgical Solution

Transferring Funds inside Lodgical Made Easy.

If you need to transfer funds in Lodgical Solution from a reservation to another reservation or to an account, we have created a button that allows the double sided transaction to occur from inside the first reservation. It will post the financials to both places.

 

  

From inside the reservation you wish to transfer funds from, open the financial tab and select the transfer button.

 

Fill in the desired information and click transfer.  

 

It will bring up a verification screen.  Make sure you have the correct information and click yes.  You have successfully transferred the funds from one place to another.

Read More

How to export an email list out of Lodgical Solution

Generating and exporting an email list from Lodgical Solution is very simple. You can select certain data fields to fine tune your list for specific marketing needs or stay criteria.  Choose from Excel, PDF or CSV formats.  

 

To obtain your mail list from Lodgical.

From the reports menu select the back office section and mail list.  There are several lists to choose from.

On the right hand side of the screen select the date range of the list.  You have several other sorting criteria you may choose from as well.  You may also select which columns you wish to see by clicking on the columns button and adding a check box to the headings you would like to see.

Once you have your list generated, there are several options for exporting.  Use the one that works for your marketing program.

Read More

How to Customize your Source Labels in Lodgical

How to Customize labels inside Lodgical Solution

Ever wish instead of Source 1, Source 2, Source 3 you could make it say something meaningful to you?  You can now make custom labels for those fields as well as several more.  These labels will also flow through to the reports inside Lodgical.  

To rename the current source data go to the Menu Bar at the top of the home page.  

[caption id="attachment_25214" align="alignnone" width="791"] Main Screen of Lodgical[/caption]

 

Select the Preferences tab, and on the right hand side, click the Label button.

From this screen, type in the custom name for the field in the box.  

Once you are finished, click OK and then Save.  You will need to log off and close Lodgical and reopen in order for this change to take affect.  Your changes will be reflected throughout the system with the new names. 

If you need any assistance please give us a call at (920) 746-0606 and we will gladly help you.

 

Read More

Lodgical Solution Support Quick Link

Quick access to all things Lodgical

Did you know in Lodgical Solution version 11, by clicking on your initials located in the upper right hand corner of the dashboard, you are provided with your access level (and your name)  as well as a support option? We wanted to make it easy to find help when you need it.  

The support page includes:

  • How-to video links
  • Lodgical Solution user manual
  • Contact information
  • Software version numbers (We might ask you for these on a support call.)

Read More

Copying rates from year to year in Lodgical Solution

Lodgical Solution makes it easy to copy rates from year to year, so you don't have to reinvent the wheel every time the calendar flips over.
Read More

A simple approach to rates: Base Room Type

While updating rates can be both time consuming and detail oriented, it is necessary for managing a property.  For that reason, Bay Lakes created a way in which rates can be done effortlessly. With the new Base Room Type feature in Rate Classes, rates can be derived from one room type’s rates, rather than entering each […]
Read More

Explore Lodgical Solution with Demonstration Mode

Lodgical Solution Enterprise has the ability to run in a Demonstration Mode that allows all editing and transactions made in this state to not reflect on your property’s financials, chart, and overall Lodgical data. Demo mode can be useful for current employees to learn and explore all the capabilities of Lodgical Solution. This component also makes […]
Read More

Connecting Lock-Off Units to Web-Booking Engines

Lodgical Solution Enterprise now supports selling lock-off units on web-booking engines. This new setting must be set up in Lodgical’s GDS-interface.
Read More

Unit Specific Charging for Lodgical Condo Enterprise

In Lodgical Condo Enterprise the new feature, Unit Specific Charging, allows you to construct separate monthly charges based on unit. Creating an efficient way to schedule monthly maintenance and condo fees.  These charges can be calculated from a percentage of proceeds, fixed amount, or based upon a specific type of stay (e.g. owner stay).  Once […]
Read More

HTML Emails Part 2: How to edit and send them in Lodgical Solution

HTML emails can be sent individually in a reservation. Otherwise, you can send a bulk HTML email message to guests arriving and departing on specific dates.
Read More

HTML Emails Part 1: How they can benefit your property – Lodgical Solution

Sending emails to your guests with Lodgical Solution not only provides the guest details about their stay, but also keeps you and your clients connected.
Read More

Now available in Lodgical Solution: Changing a past arrival date

Forgot to change an arrival date? Or have a no-show? With this new setting, you can change the arrival date within 24 hours after the original arrival date.
Read More

How to use Report Sender in Lodgical Solution Enterprise

Using the Report Sender feature in Lodgical Solution, you can schedule any report(s) to be sent via FTP or email or downloaded to your computer.
Read More

How to access SnapShot from Lodgical Solution Enterprise

We've added a link to Lodgical Solution Enterprise that will take you directly to SnapShot, potentially saving you some time.
Read More

Providing Software Solutions for the Tourism Industry

Our software's quality and ease-of-use demonstrate our in-depth understanding of the tourism industry. That's because we've built it from the ground up since 1984.   Learn more about our story >>

© 2018 Bay Lakes Information Systems, LLC | Copyright and Trademark | Sturgeon Bay, WI 54235 | 920.746.0606