News

A Closer Look at Lodgical Dashboard-Part 1

Lodgical Dashboard is an interactive display on the main screen of Lodgical Solution.  The home page includes information that pertains to the day to day operations of your property.  

Each editable field contains the ellipsis dots, which when clicked, reveal more options. Both the Emergency Contact and the Upcoming Events can be edited by clicking on the ellipsis.

  

The property layout shows occupancy of units based on reservations and the status of each.  There are 3 colors to reflect a vacant unit, a unit with an arrival for today, or a checked in reservation. 

 

          

 

When selecting the ellipsis on the right hand side of the property layout, you will have the option to show housekeeping.  The red dots reflect a dirty unit, or occupied and the blue show a vacant and clean unit.

 

                             

 

If you hover over the dot, it will give you the information which is shown in the screen pictures above.

If you are not set up with the property layout map, please call Bay Lakes at (920) 746-0606.

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Transfer button in Lodgical Solution

Transferring Funds inside Lodgical Made Easy.

If you need to transfer funds in Lodgical Solution from a reservation to another reservation or to an account, we have created a button that allows the double sided transaction to occur from inside the first reservation. It will post the financials to both places.

 

  

From inside the reservation you wish to transfer funds from, open the financial tab and select the transfer button.

 

Fill in the desired information and click transfer.  

 

It will bring up a verification screen.  Make sure you have the correct information and click yes.  You have successfully transferred the funds from one place to another.

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How to export an email list out of Lodgical Solution

Generating and exporting an email list from Lodgical Solution is very simple. You can select certain data fields to fine tune your list for specific marketing needs or stay criteria.  Choose from Excel, PDF or CSV formats.  

 

To obtain your mail list from Lodgical.

From the reports menu select the back office section and mail list.  There are several lists to choose from.

On the right hand side of the screen select the date range of the list.  You have several other sorting criteria you may choose from as well.  You may also select which columns you wish to see by clicking on the columns button and adding a check box to the headings you would like to see.

Once you have your list generated, there are several options for exporting.  Use the one that works for your marketing program.

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How to Customize your Source Labels in Lodgical

How to Customize labels inside Lodgical Solution

Ever wish instead of Source 1, Source 2, Source 3 you could make it say something meaningful to you?  You can now make custom labels for those fields as well as several more.  These labels will also flow through to the reports inside Lodgical.  

To rename the current source data go to the Menu Bar at the top of the home page.  

[caption id="attachment_25214" align="alignnone" width="791"] Main Screen of Lodgical[/caption]

 

Select the Preferences tab, and on the right hand side, click the Label button.

From this screen, type in the custom name for the field in the box.  

Once you are finished, click OK and then Save.  You will need to log off and close Lodgical and reopen in order for this change to take affect.  Your changes will be reflected throughout the system with the new names. 

If you need any assistance please give us a call at (920) 746-0606 and we will gladly help you.

 

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Lodgical Solution Support Quick Link

Quick access to all things Lodgical

Did you know in Lodgical Solution version 11, by clicking on your initials located in the upper right hand corner of the dashboard, you are provided with your access level (and your name)  as well as a support option? We wanted to make it easy to find help when you need it.  

The support page includes:

  • How-to video links
  • Lodgical Solution user manual
  • Contact information
  • Software version numbers (We might ask you for these on a support call.)

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Introducing Lodgical Solution Enterprise Version 11

Lodgical Solution has grown a lot over the years. As we’ve worked with properties of all types and sizes across North America, we’ve added more custom options, supplementary functions and additional reports.

All those new features have been essential. But as we’ve added more to the software, we realize it’s gotten a bit cluttered.

This year, we decided to take a step back and re-evaluate our approach. Over the past few months, we visited many properties and talked with managers and staff members from all facets of your operations. We listened to you: We heard what your stress points are, when common tasks take longer than they should, and where things could be simpler.

We’re proud to release the result: Lodgical Solution Enterprise version 11. It’s Lodgical Solution, completely redesigned from the ground up. We love how it turned out. We hope you will, too.

A Consistent Experience Across Devices

For a while now, you’ve been able to access housekeeping information and all your reports from any device, thanks to the Lodgical Solution web application. With this release, we’re expanding that idea to include the new Home and Analytics screens. Both these screens – as well as the Housekeeping screen – are now directly integrated into Lodgical Solution Enterprise. They’re also available through our application on any computer, phone or tablet. So you’ll have a similar user experience whether you’re sitting at your front desk computer or checking up on the office remotely via your phone.

More Information At a Glance

In this release, we’re introducing two beautiful new screens that we think you’ll love: Home and Analytics. The Home screen, designed especially for front desk workers, features key, often-used information about your property, such as emergency contacts, upcoming events and the weather forecast. On the Analytics screen, we’ve taken a graphical, dashboard-style approach to showing you data about your property’s status and performance. You can now see breakdowns of your occupancy and revenue – and comparisons to how you were doing this time last year – all on one screen. No more digging into 10 different reports to find the information you need.

Fewer Clicks, More Intuitive Design

We’ve combed through our entire program to make Lodgical Solution smarter, and made improvements to the design where our system was slowing you down. One of the first things you’ll notice when you open the new Lodgical Solution is the tabbed interface. Rather than opening each reservation or chart in a new window, which could get difficult to keep track of, we open them in tabs. You can now see everything you have open from one window. And regardless of which tab you’re on, the buttons and information you use the most — Add Reservation, Reports, Chart, and the guest lists — are always present. That means fewer clicks (and fewer headaches) for you, and a smoother experience for your guests.

Better Organization

One of the biggest improvements we made with this release was the complete reorganization of Lodgical Solution’s menus. As we added more functions over the years, our menus got bloated, which made it difficult to find what you were looking for. Now, they’re simple and intuitive. Functions related to a common activity — such as Accounts, Housekeeping or Maintenance — are grouped together. More commonly used functions are placed at the top. And for longer menus, items are alphabetized, so you can quickly find what you’re looking for. Similarly, we’ve reorganized the tabs of the reservation screen to consolidate fields into fewer tabs and group them in ways that are more intuitive. So you can spend less time doing data entry, and more time taking care of your guests.

To get started

If you'd like to update to Version 11, or if you're interested in a demo of Lodgical Solution, please call our office any time at 920.746.0606.

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Copying rates from year to year in Lodgical Solution

Lodgical Solution makes it easy to copy rates from year to year, so you don't have to reinvent the wheel every time the calendar flips over.
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A simple approach to rates: Base Room Type

While updating rates can be both time consuming and detail oriented, it is necessary for managing a property.  For that reason, Bay Lakes created a way in which rates can be done effortlessly. With the new Base Room Type feature in Rate Classes, rates can be derived from one room type’s rates, rather than entering each […]
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Explore Lodgical Solution with Demonstration Mode

Lodgical Solution Enterprise has the ability to run in a Demonstration Mode that allows all editing and transactions made in this state to not reflect on your property’s financials, chart, and overall Lodgical data. Demo mode can be useful for current employees to learn and explore all the capabilities of Lodgical Solution. This component also makes […]
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Connecting Lock-Off Units to Web-Booking Engines

Lodgical Solution Enterprise now supports selling lock-off units on web-booking engines. This new setting must be set up in Lodgical’s GDS-interface.
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Unit Specific Charging for Lodgical Condo Enterprise

In Lodgical Condo Enterprise the new feature, Unit Specific Charging, allows you to construct separate monthly charges based on unit. Creating an efficient way to schedule monthly maintenance and condo fees.  These charges can be calculated from a percentage of proceeds, fixed amount, or based upon a specific type of stay (e.g. owner stay).  Once […]
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Introducing the Lodgical Solution Owner Portal for condo hotels

Lodgical Solution has always been great for condo hotels. The Owner Portal will make the Lodgical experience even better for those properties.
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HTML Emails Part 2: How to edit and send them in Lodgical Solution

HTML emails can be sent individually in a reservation. Otherwise, you can send a bulk HTML email message to guests arriving and departing on specific dates.
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HTML Emails Part 1: How they can benefit your property – Lodgical Solution

Sending emails to your guests with Lodgical Solution not only provides the guest details about their stay, but also keeps you and your clients connected.
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Bay Lakes featured in video on economics of tourism

Bay Lakes Information Systems has been featured in a new video on the economics of tourism, produced for the Door County Visitor Bureau in Door County, WI.
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Now available in Lodgical Solution: Changing a past arrival date

Forgot to change an arrival date? Or have a no-show? With this new setting, you can change the arrival date within 24 hours after the original arrival date.
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Providing Software Solutions for the Tourism Industry

Our software's quality and ease-of-use demonstrate our in-depth understanding of the tourism industry. That's because we've built it from the ground up since 1984.   Learn more about our story >>

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